constitution of the New york state young republicans

 

Note: Article VI, Section 3 and Article XIV, Section 1, Subsection
C were added to the Constitution on May 18, 2013, in Richmond
County, New York.


Constitution of the Association of
New York State Young Republican Clubs, Inc.
(New York State Young Republican Club)


Adopted at a Convention held on September 20, 1997, in
Saratoga, New York.
Amended at a Special Meeting held on August 1, 1998, in Painted
Post, New York.
Amended at a Convention on April 11, 1999, in Albany, New York.
Amended at a Special Meeting held on August 1, 1999, in Staten
Island, New York.
Amended at a Convention on June 28, 2003, in Buffalo, New
York.
Amended at a Constitutional Convention on August 23, 2003, in
Westchester, New York.
Amended at a Convention on June 11, 2005, in Plainview, New
York.
Amended at a Convention on May 18, 2013, in Staten Island,
New York.


Article I - Organization Designation
SECTION 1: The name of this organization shall be New York
State Young Republican Club (hereinafter referred to in this
document as the "NYSYR.") It shall be incorporated under the
name of the Association of New York State Young Republican
Clubs, Inc., a not_for_profit corporation under the laws of New York State.
SECTION 2: It shall be permitted at all times hereafter to use the
names "Association of New York State Young Republican Clubs,
Inc.," "New York State Young Republicans," and "The New York
State Young Republican Club."


Article II - Affiliation
SECTION 1: The NYSYR shall be affiliated with, and shall abide
by the rules of the New York Republican State Committee and the
lawful directives of the Chair of said Committee.
SECTION 2: The NYSYR shall be affiliated with the Young
Republican National Federation, and shall comply with the rules
of said Federation.


Article III - Membership
There shall be four categories of membership in the NYSYR.
They shall be Community-based clubs, College Republican-based
clubs, Teenage Republican clubs and Individual membership.
Each club shall be considered a member of the NYSYR and will
have the right to send delegates pursuant to the Bylaws of the NYSYR.


Article IV - Officers
SECTION 1: The elected officers of the NYSYR shall be Chair,
Vice-Chair, Recording Secretary, Corresponding Secretary,
Treasurer and two National Committee Members (one male and
one female). All officers must be elected pursuant to Article VI of this Constitution.
SECTION 2:
a) Officers of the NYSYR shall be under 38 years of age at the
time of election and shall be current members in good standing of
a member organization as defined in the Bylaws.
b) No person shall hold more than one officer position in the
NYSYR at any one time.
c) All officers' term of office shall be two years with elections held
in odd numbered years.
d) All officers' terms shall run concurrently with that of the Chair.
e) All officers of the NYSYR shall have been an officer of a
member organization for a minimum of (1) year before running for
office.
SECTION 3:
a) The officers shall perform the duties prescribed by the
Constitution and Bylaws and by the parliamentary authority
adopted by the NYSYR.
b) The corporate directors of the NYSYR shall be the Vice-Chair,
Recording Secretary, Corresponding Secretary, Treasurer and the
two National Committee Members.


Article V - Regional Vice Chairs
SECTION 1: The Regional Vice-Chairs shall be non-elected
officers of the NYSYR.
SECTION 2: The Regional Vice-Chairs shall be appointed by the
Chair and serve at his or her will. However, a two-third affirmative
vote at the first membership meeting following the appointment
may veto the choice of the Chair.
SECTION 3: The state shall be divided into regional districts by
county with each region being afforded one Regional Vice-Chair.


Article VI - Election
SECTION 1: All elected officers shall be elected at a Biennial
Convention of the NYSYR.
a) The Executive Committee by majority vote shall determine the
time, date and location of the State Convention for purpose of
election and shall notify each accredited NYSYR member and the
Chair of the New York State Republican State Committee no less
than seventy-five (75) days prior to the date of the election.
b) The notification provided shall contain the information
necessary for nominations and candidacy.
c) A person may only declare for one office.
SECTION 2: All officer nominations for election to the NYSYR
Government must be received in writing to the General Counsel
Corresponding Secretary or Recording Secretary no less than
sixty (60) days before the date of the proposed election. Such
written officer nominations may be sent by email, facsimile, or
mail. The written notification must contain:
a) A statement of eligibility for the office being sought.
b) A declaration of candidacy including a platform for the particular office sought.
c) Two seconding nominations from persons enrolled in two
different member clubs, listed on the respective rosters of those
clubs filed with the Credentials Committee during the election year.
SECTION 3: The General Counsel, Corresponding Secretary and
the Recording Secretary shall report to the Governing Board all
received written officer nominations within twenty-four (24) hours
of receipt of such nomination by any one of them. The General
Counsel, Corresponding Secretary and the Recording Secretary
shall each forward their reports to the entire Credentials
Committee within fifty-five (55) days of the proposed election.
SECTION 4: The Credentials Committee shall review the eligibility
of all nominees for office and report its findings and rulings to the
NYSYR and the candidates within fifty (50) days of the proposed
election. All challenges to verification must be appealed to the
Rules Committee at least ten (10) days before the proposed
election. The Rules Committee must meet before the election to
rule on any appeals and report its decisions to the Credentials
Committee ad the Executive Committee at least seven (7) days
prior to the election. The Executive Committee will then meet to
accept or reject the decision of the Rules Committee, and shall
report such decision to the Chair of the Credentials Committee at
least six (6) days prior to the election. The Chair of the
Credentials Committee shall inform all candidates and the
Executive Committee of their rulings within five (5) days thereafter.
SECTION 5: The election of the Officers shall be held at the Biennial Convention.
The
Parliamentarian shall preside over the Convention for purposes of election of Officers.
SECTION 6: Upon the tallying and recording of votes, the
Parliamentarian shall report the winners and submit a written
report of the Convention results to the New York Republican State Committee.
SECTION 7: If the Parliamentarian is a candidate for elected
office, the other officers shall by majority vote appoint a non-candidate
Executive Committee member to oversee the
Parliamentarian's role in accordance with these By-laws for
election purposes only.


Article VII - Officer's Duties
SECTION 1 - THE CHAIR
a) The Chair shall be the Chair and the Chief Executive Officer of
the NYSYR. The Chair shall be vested with the power of chairing
all meetings and presiding over the Executive Committee. The
Chair shall be elected pursuant to Article VI. No person shall hold
the office of Chair unless he or she has been an NYSYR member
for two or more years and the former President or Chair of a
member organization.
b) The Chair, by and with the majority consent of the officers, shall
have the power to appoint all cabinet positions prescribed herein
to the Executive Committee; and, with the majority consent of the
membership, create all Ad Hoc Special Committees and appoint
all delegates to political or educational conventions.
c) The Chair shall also have the power to determine the date for a
special election should a vacancy arise as to any office but his
own or the First Vice-Chair and notify the membership of the
special election at least forty-five (45) days beforehand. However,
if less than six months remain in the term of office, then the chair
may appoint someone to fill the vacancy with the consent of a
majority of the Committee. In a special election the general
counsel will receive notification in writing no less than fifteen (15)
days before the date of the proposed election. The written
notification must conform with Article VI §2. The Credentials
Committee Chair and the General Counsel will then prepare a
ballot listing any and all qualified candidates to be voted on at the
special election. Any appeal of the ruling of the General Counsel
and Credentials Chair shall be made to the Executive Committee
before the election.
d) The Chair shall also have the power to introduce a matter for
consideration by the NYSYR.
e) The Chair shall annually present a state of the NYSYR report
to the NYSYR and shall provide a written copy of such report to
the Chair of the New York Republican State Committee and the
elected leaders of the Republican party.
f) The Chair shall perform any and all other duties incident and
necessary to his office and is granted any powers incidental to the
accomplishment of his duties.
SECTION 2 - THE VICE-CHAIR
a) The Vice-Chair shall be the Vice-Chair of the Executive
Committee and the Deputy Executive Officer of the NYSYR. The
Vice-Chair shall be elected with the Chair, and shall serve during
the same term. The Vice-Chair shall monitor, supervise and report
on the various parts of this organization as follows:
1. The Vice-Chair shall coordinate the activities of and facilitate
the communication between the Regional Vice-Chairs.
2. The Vice-Chair shall coordinate the activities of and facilitate
the communication among all standing committees of the
NYSYR and shall be an ex-officio member of all standing
committees, except the Executive Committee.
b) The Vice Chair shall coordinate the activities of and facilitate
the communication among all ad hoc special Committees of the
NYSYR and shall be an ex-officio member of all ad hoc special
committees. The Vice Chair shall also be a member of the
following standing committees: Campaign and Finance.
c) In the absence or disability of the Chair, the Vice-Chair shall
perform the duties of the Chair.
d) In the event of a death or other event causing a permanent
vacancy in the Office of the Chair, the Executive Committee by
majority vote of 50.1% shall elect the Chair and serve the
remainder of the Chair's term of office. The candidates for the
office shall be any of the current members of the executive
committee. If no candidate receives a majority on the first ballot
the candidate receiving the fewest votes will not be eligible to run
on the second ballot.
SECTION 3 - REGIONAL VICE-CHAIRS
a) Regional Vice-Chairs shall direct, manage, and be responsible
for the affairs of the NYSYR within their respective regions. They
shall report to the Vice-Chair in charge of coordinating regional
activity. They shall be primarily responsible for the perpetuation
and creation of Young Republican organizations. All Regional
Vice-Chairs shall serve as members of the following committees:
Membership, Campaign and Finance.
SECTION 4 - CORRESPONDING SECRETARY
a) The Corresponding Secretary shall be responsible for all
written communications; issuance of meeting notices and
performance of such other duties as shall be required. The
Corresponding Secretary shall be a member of the Communications Committee.
SECTION 5 - RECORDING SECRETARY
a) The Recording Secretary shall keep records of all proceedings
of the NYSYR and of such other matters as shall be deemed
advisable by the Chair. The Recording Secretary shall be a
member of the Credentials Committee.
SECTION 6 - TREASURER
a) The Treasurer shall be kept aware of any and all financial
outlays paid by the NYSYR and shall be a signatory on the
checking account of the NYSYR, along with the Chair and the
Executive Director. Only one signature will be required to sign a
check. The Treasure shall make disbursements as provided in
Article X, Section 1 of this Constitution. The Treasurer shall be a
member of the Finance Committee.
b) The Treasurer shall submit a proposed budget to the Finance
Committee for the upcoming year by August of the preceding year.
c) The Treasurer shall make a quarterly report to the Chair
concerning the financial status of the NYSYR. Copies of all bank
statements shall be presented to the Finance Committee
whenever the Chair of the Finance Committee requests. The
Treasurer shall make a final report at the Biennial Convention of
the NYSYR listing all disbursements and deposits for the period of his/her term.
SECTION 7 - NATIONAL COMMITTEE MEMBERS
a) A National Committeeman and Committeewoman shall
represent the NYSYR on the National Committee of the Young
Republican National Federation.


Article VIII - Removal
SECTION 1: Any officer or delegate found to be incompetent or
failing to perform his or her duties may be censured or impeached.
SECTION 2: Any member of the Executive Committee who will
miss a NYSYR meeting shall provide a written explanation to the
Chair, by any means, at least 72 hours before the meeting.
Failure to do so on two occasions shall be considered a failure of
duty and will negate the need for am the impeachment committee
finding. In the event of non-attendance at a third meeting the
member will be deemed resigned.
SECTION 3: If the YRNF National Committeeman and
Committeewoman miss two consecutive or non-consecutive
meetings of the YRNF they may be removed by a two-thirds vote
of the Executive Committee. Failure to give a proxy to an
authorized person under the rules and regulations of the YRNF
shall be considered a failure of duty and will negate the need for
an impeachment committee finding.
SECTION 4: The NYSYR may, by a two-thirds vote, censure a
member club or individual at any meeting.
SECTION 5: The NYSYR, at any duly convened meeting, may
consider the outcome of any dispute resolved in accordance with
the procedures established by Article VII of our Bylaws _ Dispute
Resolution Procedure, or the failure of any party (or parties) to a
dispute to participate in such proceedings or to accept the result
of any final decision arising in accordance with such provisions,
and as a result of any such outcome or failure may revoke the
charter of, or otherwise discipline, any member or officer by a two-thirds
(2/3) vote of the NYSYR Executive Board and a simple
majority of the membership.


Article IX - Cabinet
Members of the Cabinet shall be appointed by the Chair and with
the consent by majority vote of the officers. All cabinet members
shall be voting members of the Executive Committee. All cabinet
members shall be non-salaried. The following positions make up
the cabinet: Chief of Staff, Executive Director; General Counsel;
Parliamentarian and the Chairs of the Standing Committees. Their
respective duties are as follows:
SECTION 1 - THE CHIEF OF STAFF
a) The Chief of Staff shall be the confidential adviser to the Chair
and shall assist the Chair in scheduling, appointments and other
duties as assigned by the Chair. The Chief of Staff shall be
responsible for supervising the members of the Chair's cabinet.
b) The Chief of Staff with the approval of the Chair shall designate
the financial institution where the monies of the NYSYR are to be
deposited. The Chief of Staff or his or her designee shall
supervise the collection of dues and any other accounts
receivable to the NYSYR and make a full report to the Treasurer
within ten (10) days.
c) Following each Convention, the Chief of Staff shall remain a
member of the Cabinet (the "Transition Leader") until the next
general meeting following any Convention unless the Chief of
Staff is reappointed Chief of Staff following the Convention, and
shall retain all documents from the previous administration for the
purpose of providing them to any new administration. A person
may serve as a Transition Leader concurrent with any other
elected or appointed position.
SECTION 2 - EXECUTIVE DIRECTOR
a) The Executive Director shall ensure that the day to day
operations of the NYSYR is handled in a timely manner and assist
the Chair, Corresponding Secretary and Chief of Staff with their duties.
SECTION 3 - THE GENERAL COUNSEL
a) The General Counsel shall be the Legal Counsel of the NYSYR
and shall be responsible for all legal proceedings involving the
NYSYR. The General Counsel shall be vested with the power of
resolving disputes involving the NYSYR and render opinions upon
request to the Executive Committee concerning the legal effects
of the NYSYR's actions. These opinions shall be advisory only
and the Executive Committee shall be the final judge of the
propriety of its actions.
b) No person shall hold the office of General Counsel unless he or
she is an attorney in good standing admitted to practice law in the
State of New York and has been a member of the NYSYR or a
member club for no less than two years. He or she shall hold his
office for a term of two years.
c) The General Counsel shall be a member of the Rules Committee.
SECTION 4 - PARLIAMENTARIAN
a) The Parliamentarian shall rule on issues of procedure as may
be referred to him by a member of the NYSYR Government. All
rulings of the Parliamentarian shall be made pursuant to Robert's
Rules of Order, Newly Revised.
b) The Parliamentarian shall preside over the biannual convention
for purposes of election of officers in accordance with Article III.
SECTION 5 - CHAIRS OF THE STANDING COMMITTEES
a) The Chairs of the Standing Committees of the NYSYR, shall be
responsible for the work of the Committees.
Article X - The Governing Board
SECTION 1: The members of the Governing Board are to be
provided for in the NYSYR By-Laws.
SECTION 2: The Governing Board shall set the policy of the
NYSYR and bring business before the NYSYR. All withdrawals of
funds, by check or otherwise, shall require the authorization of the
Chair or the Governing Board. The Governing Board must
approve all financial expenditures over $100. All expenditures
must be presented to the membership for ratification as part of the Treasurer's report.


Article XI - The Executive Committee
SECTION 1: The Executive Committee shall be comprised of the
elected officers of the NYSYR. The Chief of Staff, General
Counsel and Executive Director shall be non-voting members of the Board.
SECTION 2: The Executive Committee shall have the authority to
conduct the business of the NYSYR between meetings and
subject to later approval by the Executive Committee and the
membership. The Executive Committee must adhere to any and
all policies established by the Governing Board and the membership.
SECTION 3: The Executive Committee may meet in person, over
the phone or by any means that technology allows, including the
Internet. Three (3) days notice shall be required for any in-person
meetings. One (1) day notice shall be required for meetings other than in person.


Article XII - Committees
SECTION 1: The NYSYR shall have the following standing
committees:
a) Rules Committee
b) Credentials Committee
c) Membership Committee
d) Campaign Committee
e) Finance Committee
f) Communications Committee
g) College Chapter Liaison
h) Events Committee
SECTION 2: The Chair, with the advice and consent of the
NYSYR or Governing Board shall have the power to create Ad
Hoc Committees to further the goals of the NYSYR. All Ad Hoc
committees shall not last beyond a term of one year, or an
intervening NYSYR election without the majority vote of the
Governing Board.


Article XIII – Meetings/Conventions
SECTION 1
a) There shall be a minimum of three general meetings of the NYSYR each year.
b) There will be a Biennial Convention in addition to the regular
NYSYR meetings each odd-numbered year.
c) The Chair shall set the time and place of all meetings. The date
must be approved by a majority vote of the Governing Board.
d) A minimum of 21 days written notice of all general meetings
shall be given to all member clubs and members of the Governing Board.
e) At all meetings the NYSYR may act on any business within its specified powers.
f) A quorum shall constitute one third of all eligible voting member clubs.
SECTION 2
a) Special meetings of the NYSYR may be called by the Chair at any time.
b) Special meetings of the NYSYR must be called by the Chair
upon written request of the majority of the Governing Board or
majority of the member organizations.
c) Written notice of all special meetings, specifying the business
to be transacted, shall be given to all member clubs and
Governing Board members a minimum of seven (7) calendar days
in advance of the meeting date.
d) The business transacted at any special meeting shall be limited
to that specified in the meeting notice.


Article XIV – General Provision & Amendments
SECTION 1
a) The Constitution may be amended by two-thirds vote at the
Biennial Convention of the NYSYR provided a copy of the
proposed amendments shall have been mailed to each member
club and members of the Governing Board at least twenty-one
(21) days in advance.
b) The Bylaws may be amended by two-thirds vote at any general
meeting of the NYSYR provided a copy of the proposed
amendments shall have been mailed to each member club and
members of the Governing Board at least twenty-one (21)
calendar days in advance.
c) The Constitution may be amended provided that the following
has occurred. The proposed amendments must have been read
aloud at a general meeting of the NYSYR. Those amendments
must also have been submitted to each Member Club and
members of the Governing Board at least twenty-one (21)
calendar days in advance of the general meeting of the NYSYR
where they were first read. After the first reading, alterations to the
proposed amendments may be offered and would be adopted
upon a simple majority vote. The proposed amendments whether
they are altered or unaltered must receive the support of a simple
majority to get a second reading at the next general meeting of
the NYSYR. Any amendments that receive such support must be
submitted to each Member Club and members of the Governing
Board no more than seven (7) calendar days after that general
meeting of the NYSYR. After the second reading the proposed
amendments shall be proposed to the Member Clubs after a twothirds
vote. The proposed amendments shall be submitted to
each Member Club and members of the Governing Board within
seven (7) calendar days of that general meeting. Each member
club shall have one hundred twenty (120) calendar days after
receiving the proposed amendments to hold a vote on ratification
and will submit the results of the vote to each Member Club and
the Governing Board. A simple majority of the Member Club shall
be needed to ratify. If a Member Club shall have not taken such
action within the time allowed, then they shall be deemed to have
ratified the proposed amendments. Once two-thirds of the
Member Clubs have ratified the proposed amendments, they shall be adopted.
SECTION 2
Robert's Rules of Order, Newly Revised, shall apply wherever not
in conflict with any of the specific provisions herein stated or
contained in the By-Laws of this organization.
SECTION 3
The NYSYR will have a Constitutional Convention between the
dates of August 1, 2003 and September 31, 2003. The NYSYR
Constitution and Bylaws may be amended by two-thirds vote at
this Constitutional Convention of the NYSYR provided that notice
of the specific date, time and location have been mailed to each
member club and members of the Governing Board at least
twenty-one (21) days in advance by the Corresponding Secretary.
The exact date, time and location of this Constitutional
Convention will be determined by a two-thirds vote of the
Executive Committee. There is no requirement for this
Constitutional Convention that a copy of a proposed amendment
shall have to be mailed to each member club and members of the
Governing Board at least twenty-one (21) days in advance.
Quorum determination, delegate rules and the use of proxies for
this Constitutional Convention will follow the rules prevailing under
the current NYSYR Constitution and By-laws as they would for a General Meeting.
SECTION 4
All votes at political or educational conventions in which the
NYSYR is a participant shall be done pursuant to "unit rule." Unit
rule shall be determined by a caucus of all delegates present to
any political or educational convention. At no time may a motion
to bind such votes be entertained and it shall be deemed contrary
to this Constitution for such a motion to be entertained and/or passed.
SECTION 5
Upon the presentation of evidence of non-compliance with the
rules governing the conduct of member clubs of the NYSYR, the
President, to whom such evidence must first be directed, shall
refer the matter to the credentials committee, herein described.
The credentials committee shall then conduct a review of the
evidence of wrongdoing. At the next state-wide meeting of the
NYSYR, that is at least thirty days from the date of the
presentation of evidence of non-compliance to the President, the
credentials committee shall present its report and
recommendation concerning the alleged improprieties will be
presented to the NYSYR as assembled. At that time, the
allegedly non-complaint member club shall have the opportunity
to present evidence in its favor to the NYSYR as assembled. At
the conclusion of the presentation of evidence, the NYSYR as
assembled shall vote on the revocation.
SECTION 6
The laws of the State of New York shall be deemed incorporated
into this document and all others passed by the NYSYR and
nothing contained herein shall be construed in conflict of any
applicable New York State Law.
Article XV – Effective Date
This Constitution and Bylaws will be in effect immediately upon passage.


 

 

Bylaws of the New York State Young Republicans

 

Note: Article V, Section B, Subsection 7 was added to the ByLaws
on May 18, 2013, in Richmond County, New York.


NEW YORK STATE YOUNG REPUBLICANS
BYLAWS
Adopted at a Special Meeting held on August 1, 1999, in Staten
Island, New York.
Amended on January 26, 2002, in Rensselaer County.
Amended on June 28, 2003, in Erie County.
Amended on August 23, 2003, in Westchester County.
Amended on March 21, 2009, in Rensselaer County.
Amended on May 18, 2013, in Richmond County.
Amended on October 25, 2014, in Orange County.


I. MEMBERSHIP:
A. There shall be four categories of membership in the
NYSYR. They shall be Community-based clubs, College
Republican-based clubs, Teenage Republican clubs and
Individual membership.
1. Community-based Club membership shall be
granted to any organized body in the State of New
York meeting all of the following criteria:
a) Minimum of five (5) dues-paying members
who are under the age of 40 all of whom
have expressed a general preference for the
principles of the Republican party.
b) Received authorization for the use of the
Republican name from the County
Republican Chair of the county in which the
organization is based, or in the alternative an
authorized representative of the New York
Republican State Committee.
c) Submission of said groups’ current
constitution and/or bylaws, membership list
and a $50.00 credentialing fee to the
Credentials Committee.
d) There may be only one club from the same
geographical area. In the event that two clubs
meet the above requirements, the Chairman
of the NYSYR shall send a letter to the
County Chairman of the Republican County
Committee for the County in which the club
exists asking for a letter in writing which must
express which club should be credentialed as
the official YR club for that area.
e) The officers of the NYSYR shall make the
final determination as to the choice of clubs.
However, if the club that is chosen by the
NYSYR is not the same club as
recommended by the County Chair, a letter
must be sent to the New York State
Republican Party Chair within fifteen (15)
days explaining the situation.
f) Hold at least three (3) meetings per
calendar year in that Club’s home community
with at least one month intervals between
such meetings. No state-wide meetings or
biennial conventions, or meetings held during
state-wide meetings or biennial conventions
shall be included towards this requirements.
g) Create and retain minutes for all meetings held.
2. Campus-based Club membership shall be
granted to any organized body in the State of New
York meeting all of the following criteria:
a) Minimum of five members who are actively
enrolled at the campus at which the
organization is based who have expressed a
general preference for the principles of the Republican party.
b) Submission of said groups’ current
constitution and/or bylaws, membership list
and a pro-rata share of dues to the Credentials Committee.
c) There may be only one club from the same
school or university. In the event that two
clubs meet the above requirements, the
Credentials Committee will hold a hearing
where both clubs may submit evidence. The
Credential Committee’s recommendations
may be accepted or refused by the membership.
3. Teenage Republican Clubs may affiliate with the
NYSYR and be granted membership in the NYSYR
if the following criteria are met:
a) Minimum of five teenaged members who
have expressed a general preference for the
principles of the Republican party.
b) Submission of said groups’ current
constitution and/or bylaws, membership list
and a pro-rata share of dues to the Credentials Committee.
c) There may be only one club from the same
geographical area or school. In the event that
two clubs meet the above requirements, the
Credentials Committee will hold a hearing
where both clubs may submit evidence. The
Credential Committee’s recommendations
may be accepted or refused by the membership.
4. Individuals may affiliate with the NYSYR and be
granted membership in the NYSYR if the following criteria are met:
a) He or she is between the ages of eighteen
and forty and expresses a general preference
for the principles of the Republican party.
B. Any individual who is a member of more than one
member Club of the NYSYR must declare a primary
membership for purposes of voting and dues and shall be
deemed to be only a member of the primary club.
C. NYSYR members shall pay dues as follows:
1. Community-based Clubs shall be assessed dues
at the rate of $50.00 for a two-year period collected
on every odd number year.
2. Campus-based Clubs shall be assessed dues at
the rate of $25.00 for a two-year period collected on
every odd number year.
3. Teenage Republican Clubs shall be assessed
dues at the rate of $25.00 for a two-year period
collected on every odd number year.
4. Individuals shall be assessed dues at the rate of
$20.00 for a two-year period collected on every odd number year.
D. Any new club may be credentialed at any general
meeting. If a new club seeks to be credentialed before the
biennial convention, but after the most recent general
meeting, a credentialing packet, consisting of those items
listed in Article I, Section A, Subsection 1of these Bylaws,
must be sent to the Chair of the Credentials Committee,
the Corresponding Secretary or the Recording Secretary to
establish good standing and to be permitted to vote. This
“credentialing packet” must be received at least fourteen
(14) days before the date of the Convention. The Chair of
the Credentials Committee, the Corresponding Secretary
or the Recording Secretary shall report to the Governing
Board all received club credentialing packets within twenty four
(24) hours of receipt of any new credentialing packet.
E. Any member club having met the requirements for
membership need only to submit their $50.00 re-credentialing
fee, membership list, and minutes of all
meetings held (collectively, the “re-credentialing packet”)
on biennial basis, to the Chair of the Credentials
Committee, the Corresponding Secretary and the
Recording Secretary to remain in good standing and
permitted to vote. The re-credentialing packet must be
provided at least fourteen (14) days before the biennial
convention. Membership lists and meeting minutes may be
transmitted by courier, or through the mail (including U.S.
Postal Service, Federal Express or United Parcel Service),
facsimile or email. The Chair of the Credentials Committee,
the Corresponding Secretary and the Recording Secretary
shall report to the Governing Board as to all received club
re-credentialing packets within twenty-four (24) hours of
receipt of any new re-credentialing packet once a club re-credentialing
packet is received by the Chair of the
Credentials Committee, the Corresponding Secretary or
the Recording Secretary.
F. Any member club, which has failed to timely pay their
credentialing fee and/or submit its membership lists shall
be dropped from membership in the NYSYR and shall not
be, permitted to vote. Said member shall be readmitted to
the NYSYR upon application and approval of the
Credentials Committee in the same manner prescribed for
admission of new members. Failure to meet these re-credentialing
requirements, or any other obligation
imposed on a member club, shall merit a denial of
credentials until it has exhibited compliance with all
requirements and obligations so imposed by the NYSYR.
For those new clubs that have credentialed within one
calendar year prior to the biennial convention, the
Governing Board can waive their requirement to pay a
$50.00 re-credentialing fee so as not to impose undue
financial burdens on new clubs.


II. REPRESENTATION
A. NYSYR members shall be accorded representation as
follows:
1. Community-based Clubs shall be represented at
NYSYR meetings and at the biennial convention at the
rate of ten (10) delegates per club for a county wide
community based club
2. Campus-based Clubs shall be represented at
NYSYR meetings at the rate (5) delegates for the
NYCRSC including all of their constituent chapters.
3. Teenage Republican Clubs shall be represented at
NYSYR meetings at the rate of one (1) delegate for
each teenage republican club, up to a maximum of two
(2) delegates in any county.
4. Individuals in the NYSYR shall have no delegate representation.
5. Elected Officers of the NYSYR shall be considered
“super-delegates” and shall have one (1) vote each at
any meeting, but not at the biennial convention.
B. Delegate Rules
1. Any member club may have as many alternate
delegates as it wishes to send.
2. A delegate for a member club shall be entitled to
carry the written proxies of the other delegates of the
same member club at meetings, but not at the biennial
convention. No delegate or other person, however, may
carry more than one proxy at any time. No proxies are
allowed for the biennial convention, except for any
meetings of the Governing Board, which are scheduled
for the same day as the biennial convention. Only the
approved delegate proxy attached to these bylaws may
be used. [Available at end]
3. Super-delegates cannot also be delegates for the
member club to whom they belong and cannot hold the
proxies for those delegates. However, they may give up
their “super-delegate” status to become a delegate of
their club without giving up the office that gives them
status as a super-delegate.
4. Each delegate shall be accorded one vote at general
meetings of the NYSYR.
5. All voting by any member club shall be by unit rule
determined by a caucus of the delegates belonging to
the member.
6. All counties shall indicate at least 72 hours before
any meeting or the biennial convention the name,
address and telephone number of the delegates and
alternate delegates it is sending in person to represent
that member at the meeting or convention, the name,
address and telephone numbers of those attending by
proxy and who is holding that proxy. The member shall
also indicate the name of the “contact” or “head”
delegate. Failure to do so will result in the delegate(s)
not being able to vote at the meeting or the biennial
convention, although the member will be considered
present for quorum purposes. This list can be faxed,
e-mailed or sent via overnight mail to the General
Counsel, Corresponding Secretary or Recording
Secretary of the NYSYR. The General Counsel,
Corresponding Secretary and Recording Secretary
shall each report to the Governing Board all received
delegate lists forty-eight (48) hours before the meeting or biennial convention.
7. Any delegate or alternate delegate named by the
member club must be from the membership list on file
with the NYSYR. Membership lists may be updated at
any time during the year and may be sent with the delegate list.
8. All delegates must be between the ages of 18 and
40, inclusive, except for delegates from the Teenage
Clubs which may be younger than 18.
9. All proxies must be presented to the Recording
Secretary at the beginning of the meeting.


III. REGIONS
A. The NYSYR shall be divided by counties into the following
Regions:
1. Capital: Albany, Columbia, Greene, Montgomery,
Rensselaer, Saratoga, Schenectady, Fulton and
Schoharie.
2. North Country: St. Lawrence, Clinton, Essex,
Franklin, Hamilton, Warren and Washington.
3. North Central: Cayuga, Madison, Onondaga, Oneida,
Oswego, Herkimer, Jefferson and Lewis
4. Eastern: Nassau and Suffolk.
5. Metro: Bronx, Kings, New York, Queens and
Richmond.
6. Finger Lakes: Livingston, Steuben, Monroe, Ontario,
Wayne, Yates, Seneca, Schuyler and Chemung.
7. Western: Niagara, Erie, Chautauqua, Cattaraugus,
Allegany, Wyoming, Genesee and Orleans.
8. Southern Tier: Tompkins, Tioga, Cortland, Chenango,
Otsego, Broome and Delaware.
9. Mid-Hudson: Sullivan, Ulster, Dutchess, Orange,
Putnam, Rockland and Westchester.
IV. THE GOVERNING BOARD
A. The Governing Board shall be comprised of the officers of
the NYSYR, the Immediate Past Chair of the NYSYR, any
officers or member of the Governing Board of the Young
Republican National Federation residing in New York State,
and the members of the Cabinet as defined by Article IX of
the NYSYR Constitution.
B. The Chair and Vice-Chair shall serve as Chair and Vice-
Chair of the Governing Board.
C. Meetings
1. Meetings of the Governing Board shall be called by
the Chair or upon written request of the majority of the
members of the Governing Board. Notice of meetings of
the Governing Board shall be faxed, e-mailed or sent
via overnight mail to each member not less than
seventy two (72) hours in advance of the meeting time,
and each member shall be entitled to cast his vote by
written proxy given to another member of the Governing
Board. Only the Governing Board proxy attached to
these bylaws may be used.
2. One-third of the total membership of the Governing
Board shall constitute a quorum.
3. Except as otherwise provided herein, the Governing
Board shall act by a majority of the members present or
voting by written proxy at any meeting. The Chair of a
standing committee is only permitted to give his or her
proxy to the vice-chair of the committee he or she
chairs. A member voting by proxy is not in attendance
for purposes contained in Article VIII of the Constitution.
4. The time and place of the meetings of the Governing
Board shall be designated by the Chair of the NYSYR
or in his absence, the Vice-Chair. The Governing Board
can hold its meeting in person, on a conference call, or
any other technological means.


V. MEETING / BIENNIAL CONVENTION HOST RULES
A. Host Club Responsibilities
1. To prepare a bid containing:
a) List of potential speakers that can be acquired
with reasonable certainty.
b) Time and Place where the meeting and events will be held.
c) List of money raising activities planned.
d) Hotel information.
e) Intended Registration Cost.
f) Estimated cost to host the event and estimated
profit must be contained in an itemized budget.
g) A brief statement of why your club wants to host a NYSYR meeting.
2. To review all contacts and prices with the NYSYR
Chair, Treasurer and General Counsel.
3. Work with the NYSYR Chair and Treasurer to set the registration fee.
4. Select speakers subject to the approval of the NYSYR Chair.
5. To set the social agenda of the meeting.
6. To be responsible for supplies needed to host the meeting.
7. To submit a full accounting of the finances of the
meeting or biennial convention held to the Treasurer of
the NYSYR within 15 days of the meeting or convention
(the “Meeting Report”). The Meeting Report must
include copies of all receipts, expenditures and other
debits, and all credits, and any other items deemed
necessary by the Treasurer. A list of all attendees with
the name, address, email and phone numbers, where
available, shall also accompany the Meeting Report.
B. The NYSYR Responsibilities
1. To notify the host county of their selection at least 90
days before the meeting date, unless the hosting
member waives this time.
2. To provide technical assistance and support to the host club.
3. To set the agenda for the business portion of the meeting.
4. To bring copies of any necessary documents.
5. To be responsible for any and all deposits and on site
expenses related to the business portion of the meeting.
6. To pay to the host club 50% of gross profits raised at
the meeting and events as determined by the NYSYR
Treasurer in return for the host club’s compliance with
their responsibilities listed in Article V, Section A of
these Bylaws, with a right of appeal to the Governing Board.
7. Any proposed amendments to the Constitution or
Bylaws of the NYSYR and notices of ratification of
amendments to the Constitution of the NYSYR from
each of the Member Clubs made pursuant to Article XIV
of the Constitution of the NYSYR must be faxed, emailed,
or sent via US mail to the General Counsel,
Corresponding Secretary and Recording Secretary of
the NYSYR. The Corresponding Secretary of NYSYR
shall be responsible for e-mailing any notices required
by Article XIV of the Constitution of NYSYR to each of
the Member Clubs and the Governing Board as well as
notices of adoption of amendments to the Constitution
and Bylaws of NYSYR.


VI. COMMITTEES
A. Each committee shall have a Chair and Vice-Chair, as
mandated herein or appointed by the Chair where allowed
by these bylaws. Committees may meet independently of the
NYSYR to conduct their business, however, they may not
bind the NYSYR in any way without the express authority of
the NYSYR, Governing Board or the Chair.
B. Any member of a member club in good standing or an
individual member in good standing may be eligible for
appointment to any committee by the Chair, but no person
shall be a member of more than three standing or special
committees at one time. Committees other than the
Governing Board shall have no more than ten members.
This shall be exclusive of any ex-officio member mandated herein.
C. Committee Functions
1. The Rules Committee shall enact rules subject to the
approval of the NYSYR or the Governing Board. It shall
be responsible for formulating amendments and
presenting same to the NYSYR for final disposition. It
shall also record and publish the bylaws and
constitution of the NYSYR; The Rules Committee shall
provide legal counsel for all committees of the NYSYR;
The Rules Committee shall interpret all constitutional
rules and bylaws of the NYSYR. Interpretation of rules
and bylaws may be made pursuant to a written request
of any member of the Governing Board, the Chair of
any member club, or any person against whom a rule or
bylaws is enforced. The Committee may consider upon
decision of its Chair to hold an open hearing pursuant
to such a request. Decisions interpreting rules and
bylaws of the NYSYR shall be appealable upon written
notice to the Governing Board within 72 hours of
notification of the Committee decision and may be
overturned only by a two-thirds vote of the Governing
Board. The General Counsel shall be a member of the Committee.
2. The Credentials Committee shall have the power to
review and approve all applications for membership in
the NYSYR and changes in voting status, subject to the
approval of the Governing Board of the NYSYR. The
Credentials Committee shall, determine the eligibility of
candidates for elective office and the continuing
eligibility of all officers. Appeals of the Credentials
Committee decisions shall be made to the Rules
Committee. The NYSYR Recording Secretary, the
Chair of the Membership Committee and the Chief of
Staff shall serve as members of this committee.
3. The Membership Committee shall be charged with
the promotion and organization of new Young
Republican Clubs as well as the retention and
expansion of existing Young Republican Clubs. The
Regional Vice-Chairs of the NYSYR shall serve as
members of this committee.
4. The Campaign Committee shall be responsible for
coordinating the activities of NYSYR member clubs in
Political campaigns. The Vice Chair and the Regional
Vice Chairs shall serve on this committee.
5. The Finance Committee shall be responsible for
coordinating the long-term financial planning for the
NYSYR and for overseeing the financial books and
records of the NYSYR and for holding an annual Teddy
Roosevelt Dinner among other fundraising activities.
The Treasurer and the Regional Vice Chairs of the
NYSYR shall serve on this Committee.
6. The Communications Committee shall be
responsible for all press and media relations of the
NYSYR and produce a regular newsletter for the
NYSYR. The Corresponding Secretary shall be a
member of this committee. The Chair of this committee
shall have the title of Press Secretary of the NYSYR.
7. College Chapter Liaison Chair shall be a permanent
position filled by the then current Chair of the New York
State College Republicans and shall serve as a liaison
between the NYSYR and the NYSCR.
8. The Special Events Committee shall coordinate any
and all special events that the NYSYR engages in and
report to the Chair on a regular basis.


VII. IMPEACHMENT OF AN OFFICER
A. Impeachment proceedings shall be initiated by the
Governing Board, which shall appoint a six-member
committee, including and headed by the General Counsel, to
investigate the matter confidentially. Said a committee shall
give, within three (3) weeks from creation and prior to any
final determination by the Committee, written notice thereof
to the interested party or parties.
B. The said committee shall report to the Governing Board
no later than the next meeting of the Governing Board.
C. In the event the committee recommends further
proceedings, and the Governing Board, by a two-thirds vote
of those members present and voting, approves the
recommendation, then specific charges or findings of fact
shall be drawn by the Governing Board and presented to the
NYSYR at its next meeting. The party against whom the
charges have been made must be given an opportunity to
respond to the charges at the time of the meeting of the
Governing Board. All meetings of said committee shall be
held in Executive session.
D. Notice of the approval of the investigating committee’s
report, together with a copy of the charges to be submitted at
the next NYSYR meeting, shall be given to the interested
party or parties and to the Chair of the NYSYR.
E. The party against whom the charges have been levied
must be given the opportunity to respond to the charges at
the time of the hearing before the NYSYR.
F. The NYSYR may remove or censure the party against
whom the charges have been brought by a two-thirds vote.
VIII. DISPUTE RESOLUTION PROCEDURE: Any dispute over
the identity of any officer, outcome or validity of any election of the
NYSYR or of any member, shall be resolved in accordance with
the following dispute resolution procedure:
A. Any aggrieved party to such a dispute may initiate
proceedings under this Article by filing a written complaint
with the NYSYR Chair by mailing such complaint in writing to
the NYSYR Chair with a copy to the NYSYR General
Counsel. Any such complaint must be postmarked no later
than thirty (30) days following the incident, election, or other
event from which the dispute arises.
B. If the dispute pertains to the NYSYR Chair, the complaint
shall be filed with the Vice Chair and the General Counsel by
mailing such complaint in writing. Any such complaint must
be postmarked no later than thirty (30) days following the
incident, election, or other event from which the dispute arises.
C. No later than fourteen (14) days following receipt of any
complaint filed in accordance with this article, the NYSYR
Chairman (or Vice Chair in a dispute involving the Chair)
shall appoint a Committee to investigate the dispute and
make a final decision. The Committee shall be composed of
five (5) members; two (2) of which shall be appointed
pursuant to a recommendation by the Complainant, and two
(2) of which shall be appointed pursuant to a
recommendation by the Respondent (or Respondents
collectively). The other four members, acting jointly, within
fourteen (14) days following the date on which the last of
such members is appointed, shall appoint the fifth member. If
the four members do not agree on a fifth member with such
time, the NYSYR Chairman shall immediately appoint the
General Counsel as the fifth member, unless the General
Counsel is a party to the dispute, in which case the NYSYR
Chair shall appoint the immediate Past Chair of the NYSYR;
if the immediate Past Chair is no longer an active member of
a duly chartered Young Republican organization, the YRNF
Chair shall appoint any current NYSYR elected officer.
D. The five (5) members of a Committee appointed pursuant
to subsection (c) shall select by majority vote, within five
days of the date on which the last of the Committee
members is appointed, a Chair of the Committee, who shall
preside at all meetings of the Committee, based on a
majority vote of the Committee. Within five (5) days of
appointment, the Chair shall send notice, by certified mail, to
the members of the Committee of a hearing to be held by the
Committee within thirty (30) days of such notice. Any such
hearing shall be held within the county in which the dispute
arose, or within Albany County or the counties surrounding
Albany County if the dispute involves the NYSYR or any
Officer thereof, as determined by the NYSYR Chair if the
complaint was filed pursuant to subsection (a). A majority of
the members of the Committee shall constitute a quorum for
the purposes of conducting the hearing.
E. At any hearing held pursuant to subsection (d), all parties
to the dispute shall be permitted to appear before the
Committee and present evidence, including oral and written
testimony, in accordance with procedures approved by a
majority of the members of the Committee. Audio or video
recordings of any such hearing shall be permitted at the
request of any party to the dispute, and shall be made a part
of the hearing record. The Chair of the Committee shall
designate a member of the Committee to take minutes of the
hearing and to preserve all evidence presented, which shall
be included in the hearing record. The entire hearing record
shall be made available to any Member of the Committee no
later than thirty (30) days following a request therefore.
F. The Committee shall issue a final decision, in writing, and
shall send such a decision to all parties to the dispute and to
the NYSYR Chair (or First Vice-Chair a dispute involving the
Chairman), no later than sixty (60) days following the
conclusion of the hearing. A minority of the members of the
Committee, in whole or in part, may issue a dissenting
opinion. A final decision of a Committee appointed in
accordance with this Article shall be binding on all parties
unless appealed in accordance with subsection (g).
G. Any party to a dispute aggrieved by a final decision may
appeal such final decision, in whole or in part, by filing a
written appeal with the NYSYR Chair. Any such appeal must
be postmarked no later than thirty (30) days following the
date on which the final decision is issued. An appeal of a
final decision relating to a dispute involving the NYSYR or
any Officer thereof shall be decided by majority vote of both
the NYSYR Executive Board and the members of the
NYSYR at the next duly called meeting thereof.
H. No later than thirty (30) days following a decision of the
NYSYR Executive Board any party to the dispute may
request arbitration by the American Arbitration Association
(hereinafter “AAA”) under the rules of the AAA. The hearing
record shall be made available to the AAA. In such
arbitration the losing party, as determined by the AAA, shall
be responsible for all cost imposed by the AAA, unless
otherwise determined by the AAA. Any final decision, or
ruling, of the AAA shall be binding on all parties and
enforceable in any Court of competent jurisdiction within the
state involved, or the District of Columbia if the dispute
involves only the YRNF. The party initiating arbitration shall
be responsible for making an initial deposit in an amount
required to initiate proceedings by the AAA, but all parties
shall be required to share equally in the incremental costs
imposed by the AAA unless otherwise determined by the AAA.
I. All officers of the NYSYR, members of the NYSYR and all
officers of the member clubs, as a condition of accepting and
holding office, elected or appointed, in their respective
organizations, agree to be bound by these provisions and
any officer, elected or appointed, refusing to participate in
such proceedings or to accept the result of any final decision
arising in accordance with these provisions shall
automatically forfeit any office or claim to such office.
J. Until a pending dispute is finally resolved in accordance
with the procedures established by this Article, any
Committee on Credentials shall give due deference to the
presumption in favor of any member and the officers thereof
as duly recognized at the preceding NYSYR Convention
convened in accordance with the provisions of the
Constitution and By-Laws of the NYSYR, but may take into
consideration the outcome of any relevant dispute which has
been finally resolved in accordance with the procedures
established by this Article subsequent to the preceding
NYSYR convention.


IX. DATE OF THE BIENNIAL CONVENTION: The Biennial
Convention will be held between February 1 and July 15 in odd
number years.